Job Description

1.    Financial Management:

§  Prepare and processall accounting transactions such as disbursement, cash receipts, journalentries and advances which are in accordance with organizational finance andaccounting policies and procedures

§  Ensure timelysubmission of monthly requests, reconciliations and financial statement reports

§  Maintain accurate bankrecords of cash withdrawals and deposits.

§  Ensure efficientpayments and disbursements according to approved policy and procedures

§  Provideadministrative, logistical, and procurement support to the team, includingpayment to events participants, transportation and accommodation arrangements,and ongoing operations

§  Follow up on issuesraised by the Finance and Grants Teams to ensure compliance and resolution

§  Other duties relatedto logistics and procurement, as assigned by the Program Director

2.    Budget Management

§  Assist activitiesmanagers with compiling, managing, monitoring, and tracking budget (e.g.organizing invoices, checks, & other financials) and preparingfinancial/funding reports, when deemed necessary.

§  Work with the programteam to ensure budget compliance.

3.    Administration and activity management

§  Ensure proper functionof logistical operations including travel & events organization

§  Ensure proper functionof archive and documentation system

§  Ensure maintenance ofup to date register of assets

§  Work with the programteam to forecast financial transaction needs and support in identification andrecruitment of vendors based on project rules and regulations.

§  Lead interactions withexternal vendors.