Job Description

Executive Secretary (female). Must have Master’s Degree, should be fluent in English and be able to handle international clientele.  Working knowledge of computer and familiarity with the functioning of a corporate office in computerized environment is an essential requirement. Candidates with experience of working in similar position in oil & gas industry will be preferred.

• Administrative and secretarial support to Chairman
• Maintaining Chairman’s office and ensuring that office is well laid out, clean and all items of stationery are available and within easy reach.
• Receiving all telephone calls of Chairman and putting him through to others as desired by him
• Managing company fax, receipt & transmission of fax messages.
• Receiving Chairman’s mail and distributing it to various executives for execution of his order / remarks.
• Maintaining all files and correspondence of Chairman
• Preparing correspondence, e-mails, reports and materials pertaining to Chairman
• Maintain Chairman’s calendar of commitments
• Preparation of Chairman’s expense report
• Answering  telephones and handle in appropriate manner
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filling.
• Maintain hard copy and electronic filing system.
• All additional duties assigned by Chairman
• Maintaining strict confidentiality.
  

yari.pk